Organizing supplies sounds like quite a task, but not when it comes to digital scrapbook supplies, especially if you get started off on the right foot. So, before I show you how and where to download free supplies in tomorrow’s post, I want to help you get the proper organization set up.
There are several ways you can organize your supplies, but I’m going to show you what works for me and you can decide how you want to deviate from that plan or do something entirely different.
When I first started scrapbooking I organized a bit differently, and then switched to this system because I found I could find what I’m looking for more easily.
1. To organize your digital scrapbook supplies, you will be creating some folders on your computer. My recommendation is to file them under “My Documents” or “My Pictures,” whichever one makes more sense to you.
2. In that folder, create a folder titled “Scrapbooking”
3. In the newly created “Scrapbooking” folder, create the following folders:
- elements (stickers, ribbons, frames, brads, etc.)
- quick pages
- word art
These are just to get you started, you may need to add new folders after you’ve gotten several different types of supplies
4. Try to keep these folders clean of other folders so you can see your supplies easier. If you compartmentalize them too much, it will be hard to locate what you have. The only folder I have additional folders in is the “Kits” folder.
5. In your “Kits” folder, keep entire kits you download in their own folder and label it the name of the kit.
6. Take advantage of the search function (if your computer has one) to locate your supplies.
Here’s a look at what is at the top of my “paper” folder
If I wanted to find what green papers I had for a page, I would type “green” in the search box and it would find them for me in the “paper” folder as long as the file has the name “green” in it
Let’s say I wanted to see what ribbons I have in my “elements” folder. I would follow the same process. I would go to my “elements” folder and type in “ribbon” in the search box. The search function would find all the files with ribbon in the name and pull them up for me to look at.
7. Another piece of advice for those of you just starting out is to rename your supplies to find them easier.
For example, the fish sticker below is named “CP_Peixe_03.png.” The file name tells me nothing about what the actual file is.
Because there is nothing identifying the file as a fish, if you were doing a page for a fishing trip and wanted to find some fish for your page, this fish would not come up in your search. Thus, the need for renaming supplies. When renaming files specify color, shape, pattern, and what type of item it is. Here is how I would rename this fish.
Here’s another example of how I might rename a file to correctly identify it:
Again, I suggest you do this as you begin to download supplies. I have thousands of supplies now and for me to go back and rename those that have no identifiers would take me probably 20 hours! No thank you!
I also want to mention that this method of organization works really well for me because I have an Apple computer. If you don’t have an Apple computer, I’m not sure if the search functions would work as well because well, it’s been a long time since I haven’t had a Mac due to my husband’s love for them!